Intradyn was the first to introduce a simple, all-in-one appliance solution for email archiving affordable to small businesses at cost of less than $10k almost a year and a half ago.

The number of regulations requiring email retention and rapid availability has been growing steadily (some 5,000 now estimated in the U.S. alone), placing a heavy burden of compliance on literally hundreds of thousands of firms — many of whom remain dangerously unprepared. Media reports about the cost burdens of "e-discovery," as well as the stiff fines and penalties for non-compliance to email regulations, have been rampant.

The very strict requirements of the SEC, NYSE, and NASD regulations for retaining email in the financial industry are considered to be "the gold standard." And these are now regarded as best practices in other industries as well — in particular, relating to the archiving of all email onto unalterable media. SEC-regulated firms must maintain a secure, non-alterable, and searchable archive of all their email for as long as seven years in some instances.

But many small to midsized firms have not yet been able to comply with regulations for email retention, whether in SEC-regulated environments or otherwise. The reason is twofold: complexity and high cost. Previous solutions for email archiving, designed for large enterprises, are difficult for small firms to implement because they require specialized IT expertise, and go well beyond their modest IT budgets.

Intradyn Seawolf

Intradyn Blackfish

That's why Intradyn designed the ComplianceVault06^TM Email Archiving & Retrieval Appliance. (It's Version 2.0 of our ComplianceVault product, originally introduced in June 2004.) With a myriad of new features and capabilities — including an all-new user interface — it is both affordable and extremely simple to use, requiring no integration of hardware and software, and no disruption to a company's existing IT infrastructure. It's a complete, drop-in solution: a plug-and-play, purpose-built network appliance with a Web interface, ready to run right out of the box.

The ComplianceVault06^TM captures all of a user company's email on a continuous basis, from a virtually unlimited number of mailboxes.

Pricing starts at only $7995. The device is very simple to install, requiring no integration time or expense. It can be put into use immediately and has extensive search and auditing capabilities. The device is available in standalone (desktop) models with either a 120GB or 250GB internal disk capacity — or, in 1U rackmount models (shown above), a choice of internal disk capacity of 320GB, 500GB, 800GB, or 1TB. Each model also archives all email onto non-alterable "WORM" (write-once, read-many) tape, via an internal tape drive in the desktop models, or an external tape library bundled with the rackmount models.

The ComplianceVault06^TM works with Microsoft Exchange, Lotus Notes, or virtually any IMAP or POP3 email system. When attached to your network, all emails are immediately and continuously saved and indexed to disk, plus archived and indexed to tape at intervals you specify — making them available for retrieval in a manner compliant with corporate policies and industry regulations. For example, setting up Microsoft Exchange for use with the ComplianceVault06^TM is as easy as making two mouse clicks. See how easy here.

The device allows companies to meet a variety of email retention needs, whether related to regulatory compliance (SEC 17a-3 and 17a-4, NASD 3110, FDA 21 CFR Part 11, HIPAA, etc), or simply for good business practice in electronic records management — as relates the requirements of the Sarbanes Oxley Act (SOX), for example. The ComplianceVault06^TM also allows for rapid searching of email to improve responsiveness to litigation discovery requests.

ComplianceVault06^TM appliances incorporate Sony® AIT^TM tape technology for archiving data to WORM or non-WORM cartridges, which have a projected lifespan of up to 30 years.